Co-Sourcing: A New Trend Revolutionizing the Funds Industry

Co-sourcing

In an era where agility and efficiency are critical for success, the funds industry is increasingly turning to innovative operational models to maintain competitiveness. Among these, co-sourcing has emerged as a compelling trend. By blending the strengths of in-house teams and external expertise, co-sourcing enables funds to achieve operational excellence while navigating the complexities of today’s financial landscape.

What is Co-Sourcing?

Co-sourcing is a collaborative approach where a company partners with an external service provider to perform specific functions. Unlike outsourcing, where entire processes are transferred, co-sourcing retains a level of internal control and oversight. This model ensures that organizations can leverage external expertise and resources while preserving strategic decision-making capabilities.

In the funds industry, co-sourcing often involves partnering with third-party providers for tasks such as compliance, fund administration, technology solutions, and risk management. By sharing responsibilities, fund managers can address talent shortages, adapt to regulatory changes, and optimize operational costs.

Why Co-Sourcing is Gaining Traction

  1. Regulatory Complexity: The funds industry faces an ever-evolving regulatory environment. Co-sourcing allows firms to access specialized knowledge and tools to stay compliant without the need to build extensive in-house capabilities.
  2. Cost Efficiency: Co-sourcing offers a cost-effective alternative to expanding internal teams or fully outsourcing functions. It enables firms to scale operations without committing to the long-term fixed costs of additional headcount or infrastructure.
  3. Technology Advancements: The rapid pace of technological innovation in areas like data analytics, artificial intelligence, and cybersecurity can be overwhelming for internal teams. Co-sourcing with tech-savvy partners ensures funds have access to cutting-edge tools without needing to invest heavily in development or training.
  4. Focus on Core Activities: By offloading non-core activities, fund managers can concentrate on their primary objectives, such as portfolio performance and investor relations. This strategic focus can lead to better overall outcomes.
  5. Resilience and Scalability: In uncertain times, co-sourcing provides flexibility. Whether scaling operations during growth phases or navigating market downturns, this model allows firms to adjust resources as needed.

Key Areas of Co-Sourcing in the Funds Industry

  1. Compliance and Regulation: With increasing scrutiny from regulators, many funds are co-sourcing compliance functions to ensure adherence to local and international standards. This includes reporting, anti-money laundering (AML) checks, and ESG compliance.
  2. Fund Administration: Tasks like NAV calculations, investor reporting, and tax services are often co-sourced to specialized providers who bring efficiency and accuracy to these critical functions.
  3. Technology and Cybersecurity: Managing complex IT infrastructures and protecting sensitive data is a significant challenge. Co-sourcing partners can offer advanced solutions and expertise to mitigate risks and enhance operational efficiency.
  4. Risk Management: From market risk to operational risk, co-sourcing allows funds to tap into robust frameworks and analytical tools provided by external experts.

How Project Accountants Can Support Fund Managers Considering Co-Sourcing

For fund managers exploring the co-sourcing model, Project Accountants offers an unparalleled partnership experience. Project Accountants specializes in accounting, finance, fund administration support, and audit support services. With a team of highly experienced professionals boasting over 100 years of combined experience, the firm has worked with some of the biggest names in the industry worldwide.

Our Services Include:

  • Accounting Outsourcing: Efficient and reliable outsourcing solutions tailored to meet the unique needs of fund managers.
  • Professional Secondments: Access to experienced professionals who can seamlessly integrate into your team for short- or long-term projects.
  • Fund Administration Support: Comprehensive support in fund administration tasks to enhance operational efficiency.

At Project Accountants, we believe that professional services should be accessible, innovative, and delivered with exceptional customer service. Collaborating with us means having a dedicated and proficient team by your side, committed to helping you navigate the complexities of the funds industry.

Why Choose Project Accountants?

  • Expertise in accounting, compliance and fund administration support services, with extensive experience across global markets.
  • Registered with the Jersey Financial Services Commission for AML/CFT purposes.
  • A customer-centric approach that prioritizes your strategic goals.

Visit Project Accountants to learn more about how we can support your co-sourcing journey.

Challenges and Considerations

While co-sourcing offers numerous benefits, it is not without challenges. Firms must carefully select partners with aligned goals and strong reputations. Data security and confidentiality are paramount, requiring robust contracts and governance structures. Additionally, clear communication and defined roles are essential to prevent overlaps or gaps in responsibilities.

The Future of Co-Sourcing in the Funds Industry

As the funds industry continues to evolve, co-sourcing is poised to play an even more significant role. The need for agility, coupled with rising operational complexities, makes this model an attractive option. With advancements in technology and a growing pool of specialized service providers, co-sourcing will enable funds to innovate, grow, and thrive in a competitive landscape.

By embracing this collaborative approach, the funds industry can achieve the perfect balance between control and efficiency—paving the way for sustainable success in an increasingly dynamic market.

Co-sourcing isn’t just a trend; it’s a strategic evolution. For funds seeking to enhance their capabilities while maintaining focus on core competencies, the time to explore co-sourcing is now.

Fund Accounting Simplified – All you need to know

Private equity investments offer lucrative opportunities for investors seeking higher returns, but their complex financial landscape demands a thorough understanding of private equity fund accounting. In this comprehensive guide, we will delve into the intricacies of private equity fund accounting, exploring its core principles, common challenges, and best practices. Whether you’re an aspiring accountant or a fund administrator, this article will equip you with the knowledge needed to navigate this dynamic field effectively.

In this blog, we will cover the following key areas relevant to effective fund accounting:

  1. Understanding Private Equity Fund Accounting
  2. Principles of Private Equity Fund Accounting
  3. Key Components of Private Equity Fund Accounting
  4. Challenges in Private Equity Fund Accounting
Fund accounting - Project Accountants

1.Understanding Private Equity Fund Accounting

(i) Definition and Scope

Private equity fund accounting involves the comprehensive management and recording of financial transactions related to privately held investments within a fund. Private equity funds are investment vehicles that pool capital from various investors to make direct investments in private companies or assets.

The scope includes not only tracking investments but also accurately recording capital contributions, distributions, and various fees.

(ii) Key Players in Private Equity Fund Accounting

General Partners (GPs): Responsible for fund management, investment decisions, and performance optimization.

Limited Partners (LPs): Investors who contribute capital to the fund and rely on GPs for management. Typically include institutional investors, i.e. pension funds, endowments and high-net-worth individuals.

Fund Administrators, Accountants, Auditors, and Regulators: These entities play critical roles in overseeing and maintaining the integrity of fund accounting.

Valuation Specialists: They are responsible for determining fair value of the fund’s investments. Using various methods they assess the value of private equity holdings, considering factors such as market conditions and financial performance.

(iii) Objectives and Importance of Fund Accounting

Transparency: Ensures investors are informed about their investments’ performance, risks, and liquidity.

Compliance: Adherence to Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS).

Informed Decision-Making: Provides GPs with timely, accurate financial data for informed investment decisions.

Investor Confidence: Accurate and timely financial reporting instils confidence in investors.

2. Principles of Private Equity Fund Accounting

(i) Fair Value Accounting

Importance of Fair Value: Assets are valued at their current market prices, ensuring transparency and accuracy.

Fair Value Hierarchy: Categorizing assets into Levels 1, 2, or 3 based on data availability.

Mark-to-Market Accounting: Regular adjustments reflect market changes.

(ii) Cash Flow Accounting

Understanding Cash Flows: Detailed tracking of capital flows, including capital calls, investments, and distributions.

Cash Waterfall Distribution Mechanisms: The order in which profits are distributed among stakeholders.

(iii) Fund Structure and Organization

Master-Feeder Structure: Streamlining operations by pooling capital from multiple feeder funds into a master fund. Allows for centralised management of the fund’s assets.

Parallel Fund Structures: Managing multiple funds with different objectives, requiring distinct accounting practices.

(iv) Valuation Methods

  • Market Approach, Income Approach, and Cost Approach: Methods for valuing assets based on market data, projected cash flows, or replacement cost.
    • Market Approach:
      • Comparable Company Analysis (CCA): Compares the financial metrics of the target company with those of similar publicly traded companies.
      • Precedent Transactions Analysis (PTA): Examines the financial metrics of similar companies that have recently been involved in mergers or acquisitions.
    • Income Approach:
      • Discounted Cash Flow (DCF): Projects the future cash flows of an investment and discounts them back to present value using a discount rate. This is widely used but it does involve making assumptions about future cash flows, growth rates and discount rates.
      • Earnings or Revenue Multiples: This is involved applying a multiple to the target company’s earnings or revenue to determine its valuation.
    • Cost Approach: This method assessed the value of an investment based on its historical cost or net book value. Risks of this approach are that it may not reflect the current market value.
 The International Private Equity and Venture Capital Valuation (IPEV) Guidelines (‘Valuation Guidelines’) set out recommendations, intended to represent current best practice, on the valuation of Private Capital Investments. Click here to learn more about IPEV guidelines.

3. Key Components of Private Equity Fund Accounting

(i) Management Fees

Structure and Calculation: The fee paid by LPs to GPs for fund management.

  • Calculation Methods: Typically a percentage of assets under management (AUM) or committed capital.

(ii) Carried Interest (Performance Fees)

Definition: A share of profits earned by GPs when investment returns exceed a specified threshold.

Typical Structure: GPs receive a percentage of profits above a “hurdle rate.”

(iii) Capital Calls

Purpose and Timing: The fund’s request for additional capital from LPs for new investments or operational expenses.

Notification and Payment: LPs are notified of capital calls and must contribute their committed capital accordingly.

(iv) Distributions

Profit Sharing: Returns on investments distributed to LPs.

Methods: Distributions can include cash, securities, or other assets.

(v) Investor Contributions

Capital Commitments: LPs’ financial obligations to contribute capital as needed.

Drawdown Notices: Notices issued to LPs specifying the amount and timing of capital contributions.

(vi) Net Asset Value (NAV) Calculations

Calculated regularly usually quarterly.

NAV is determined by subtracting liabilities from the fair value of the fund’s assets, providing a measure of the fund’s overall value.

4. Challenges in Private Equity Fund Accounting

(i) illiquid Investments

Valuing Illiquid Assets: Difficulty in assigning fair values to privately-held investments with no active market.

Use of Models and Assumptions: Fund accountants rely on models and assumptions to estimate fair values.

(ii) Valuation Complexity

Factors Affecting Valuation: Considerations like limited financial data, industry-specific metrics, and economic conditions.

Third-Party Valuations: Engaging valuation experts to provide objective valuations.

(iii) Diverse Investment Strategies

Venture Capital vs. Buyout Funds: Distinct investment strategies with varying accounting approaches.

Specialized Funds: Focus on specific sectors (e.g., real estate, technology) with unique challenges.

(iv) Investor Reporting

Timely and Transparent Reports: Essential for maintaining investor trust and confidence.

Content of Reports: Reports should offer insights into fund performance, fees, and potential risks. Investors can have different preferences or needs.

(v) Taxation and Regulatory Changes

Changing Tax Landscape: Understanding the tax implications of fund structures and strategies.

Adapting to Regulatory Changes: Staying informed about evolving regulatory requirements to ensure compliance.

(vi) Complex Fee Structures

Multiple layers of calculations: Calculating and allocating the different fee structures (management fees, performance fees, and hurdle rates) can be complex.

In conclusion, private equity fund accounting is a multifaceted discipline that requires a solid grasp of its principles, an awareness of common challenges, and the application of best practices. Whether you’re an investor or a fund manager, mastering private equity fund accounting is essential for optimizing returns, ensuring compliance, and building trust with stakeholders. 

Project Accountants specialise in helping fund managers and fund administrators in all aspects of Fund accounting. Contact us to learn more about how we can help you.

FIVE THINGS TO NOTE IN THE IPEV GUIDELINES

IPEV guidelines
IPEV guidelines

The International Private Equity and Venture Capital Valuation (IPEV) Guidelines (‘Valuation Guidelines’) set out recommendations, intended to represent current best practice, on the valuation of Private Capital Investments. The Valuation Guidelines 2022 should be regarded as superseding the previous 2018 Valuation Guidelines issued by the IPEV Board and are considered in effect for reporting periods beginning on or after 1 January 2023.

APPLICABILITY

The Valuation Guidelines are intended to be applicable across the whole range of alternative funds (seed and start-up venture capital, buyouts, growth/development capital, infrastructure, credit, etc.; collectively referred to as Private Capital Funds) and financial instruments commonly held by such funds.

STATUS OF IPEV GUIDELINES

Where there is a conflict between the content of IPEV Guidelines and the requirements of any applicable laws or regulations, accounting standards or generally accepted accounting principles, the latter requirements should take precedence.

IPEV GUIDELINES ISSUED IN DECEMBER 2022

IPEV guidelines

The key purpose of the revised edition of the IPEV guidelines is to not to re-invent the wheel but to provide a framework for consistently determining the fair value of investments held by private capital funds.

Therefore, the enhancements in the 2022 edition are meant to continue to support the existing concepts to assist investors in private capital funds in making better economic decisions in relation to the fair value of the investments.

 

Five key points to note in the lasts IPEV guidelines changes (effective as of 15 December 2022)
are outlined below:

1. KNOWN OR KNOWABLE INFORMATION AT THE MEASUREMENT DATE

This relates to conditions that existed at the date of measurement. Known or Knowable information pertains to facts, conditions, or observable information which exists as of the measurement date and is available to the valuer or would be available to valuer through routine inquiry or due diligence. For example, the value of a traded share is known or knowable at the measurement date as it can be obtained from the relevant exchange or reporting service. For example, changing markets, new players in the industry, new products, rise in interest rates. These should be considered when deriving an investment’s fair value at a specific date.

2. INCORPORATING ENVIRONMENTAL, SOCIAL AND GOVERNANCE (ESG) FACTORS IN THE VALUATION MODELS

Investors’ needs are evolving and there is an ever-increasing focus on ESG bringing a growing need to integrate ESG into valuation models. ESG factors are becoming an important focus of investors, regulators, and governments. These factors may impact fair value from both a qualitative and quantitative perspective.

3. ADJUSTMENT TO ENTERPRISE VALUE, FOR COMPANIES IN THEIR EARLY STAGE OR PRE-REVENUE COMPANIES

While there are different ways to value a company in its early stage, it is very subjective to put a value on early-stage entities which are in the pre-revenue stage. Valuation methods and key performance indicators (KPIs) will differ, depending on where the business is. Attention should be paid to how the capital is structured and whether the company is achieving the set milestones, accordingly this would impact the valuation favourably or unfavourably.

4. DISLOCATION OF MARKETS

Relates to volatility and uncertainty, in relation to potential future development i.e. increasing interest rates, Covid-19 pandemic, Russian-Ukraine war amongst others. In these circumstances professional judgment must be applied as it may not be appropriate to use transaction multiples or recent price if the market is changing very rapidly especially those negotiated before a market dislocation to receive significant, if any, weight in determining fair value. In such conditions fair value remains the amount that a market participant would pay in an orderly transaction reflecting current market conditions.

5. DATA QUALITY

There is a renewed emphasis on entities to ensure information gathered during the valuation process is of high-quality ensuring reliability of the data used in each valuation technique.

NEED SOME HELP?

Project accountants specialise in private equity fund accounting and fund administration support services. If you have a query regarding the application of IPEV guidelines, please feel free to reach out to a member of our team or visit www.projectaccountants.co.uk.